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*All of the materials from our 2016 Southeastern Minnesota Synod Assembly are available in our digital archive (link).

Assembly Information:

What is Synod Assembly? 

The 2016 Synod Assembly is an experience centered in worship and the Word. It provides an experience of both business and learning. The assembly gathers for worship, Bible study, fellowship and the business of the synod – budget, elections, resolutions and reports.

How is an assembly conducted?

Bishop Delzer will run the business meeting of the assembly using Robert’s Rules of Order to preside over the proceedings. A parliamentarian will be in attendance and a recorder will take the minutes of the assembly for publication. One of the first actions of the assembly is the adoption of the rules and agenda of the assembly. Details will be in the Pre-Assembly Report.

What is a voting member?

At least two members of each of the 175 congregations and two synodically authorized worshipping communities of the synod assemble as duly selected members of congregations with voting responsibilities for governance and elections on behalf of the synod. They are not sent as delegates from a given caucus; they are not gathered to act as some politicized delegates to a regional party convention.The number of voting members each congregation is eligible to send can be found here. For youth voters, please note that a special permission slip can be requested from Bishop Delzer so that the absence can be considered excused.

What is the responsibility of a voting member?

In assembly, voting members review the work of the synod, adopt a budget, elect representatives, ratify resolutions, and oversee various other business of the synod. The synod assembly is the highest legislative authority. Voting membership is comprised of 60% lay voters and 40% clergy voters.

Is voter substitution allowed?

Yes. If you are only able to attend Synod Assembly on the first day of the event, it is permissible for another voter to substitute for you on the second day. In this scenario, only ONE person (the Friday voter) would register. The person who substitutes the following day will use all of the Friday voter’s materials (name page, registration packet, information, etc.). The Saturday voter does need to check-in at on-site registration for an updated name badge and credentials. They are permitted to utilize all of the Friday voter’s materials and operate as if he/she is the Friday voter.

Writing a resolution

If you are interested in bringing a resolution forth during the assembly, it is due by March 15, 2016. Be sure to read this article entitled, “Write Your Resolution Right: A Quick and Easy Guide” (PDF available here).

How to prepare?

The Pre-Assembly Report will be be posted by section as available. The entire report will available online at http://www.semnsynod.org/assembly2016 by April 4. Contents include a preliminary agenda, reports, proposed budget, audited financial statements, nominations, and resolutions. These materials are to be reviewed with other voting members and rostered staff from the congregation prior to the assembly. This information should be brought to the assembly for easy reference. Each congregation is responsible for ensuring its voting members have access to the report. If you do not have internet access, please contact your pastor or congregation’s office.

What about parking and getting around downtown?

The Mayo Civic Center is currently under construction. As you navigate your way around the campus, please note that extra time will be needed to get from place to place in the building due to the areas currently being renovated. Please bring the walking helps you find most useful (walker, wheelchair, cane, or scooter).

Parking is available in several city parking ramps accessible by skyway connections to Mayo Civic Center. There is also a surface lot available on Center Street across from the Civic Center. Maps will be included in the Pre-Assembly Report.

What about meals?

A continental breakfast and lunch on Friday and Saturday are included in the registration fee. There is not a Friday evening banquet this year. There are many restaurants within walking distance of the Mayo Civic Center and the DoubleTree. For a list of downtown restaurants and maps, click here.

What about lodging?

A block of rooms has been set aside at the Doubletree Hotel. Call 507-281-8000 and ask for the Southeastern Minnesota Synod, ELCA block of rooms. Or use this link to reserve your room at the discounted rate. April 14 is the deadline for booking a room at the Doubletree to get the special price of $129 plus tax. A list of other hotels is available at www.rochestercvb.org/stay.

What about registration?

Online registration is encouraged. A paper version is also available on this website. You may register online using a credit card or check or register by mail with a check. In many cases your congregation support staff will complete the registration process for you. The fee is $175/person. Registrations should be postmarked by April 20 or completed online by April 22. On-site registration is available at a higher cost $250. It is highly recommended that each individual’s email address is included so they can receive additional assembly information. Addresses will not be sold or shared. If an individual does not have an email address, another voting member or a member of the congregation’s staff should share any updates.

More information?

Assembly information is published weekly in our synod e-news (sign-up at http://bitly.com/semnenews). You may also call the synod office for additional information – 507-280-9457 or 800-426-6376 in Minnesota.

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