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The Office of the Bishop for the Southeastern Minnesota Synod is hiring an Office Administrator. If you might be interested, we invite you to prayerfully consider submitting your application. We also ask that you share this with any individuals you believe might be a good fit. All inquiries and applications may be sent directly to Bishop Regina Hassanally. We can't wait to see what the Holy Spirit will do with this opportunity.

 

Office Administrator

Status: .8 FTE - Salaried
Reports to: Assistant to the Bishop/Bishop

 

Position Summary:

The Office Administrator will have primary responsibility for synod office administrative support and work in collaboration with and support of other staff. The successful candidate is highly organized, courteous and willing to take initiative in a variety of settings. 

 

Responsibilities:

Office Support

  • Maintain functioning of front office, including office supplies and equipment, and create a hospitable space for guests and callers 
  • Update biographical information in the synod database as it is made available
  • Handle all incoming and outgoing mailings
  • Serve as synod statistician compiling congregational reports and submitting data as required
  • Manage outside contracts, including insurance policies and vendor agreements

Event Support 

  • Responsible for registration, hospitality orders, contracts and reservations

Synod Council Support

  • Curate and maintain materials for Synod Council and Executive Committee meetings

Finance & Development Support

  • Process gifts through synod database
  • Process invoices and payments due 

Other duties as assigned

  • Willing and able to provide administrative support on variety of projects throughout the year

 

Qualifications & Competencies:

Rooted in a commitment to Jesus Christ and God’s mission for the Church, the successful candidate is highly organized, detail-oriented, hospitable and willing to take initiative. Personal integrity and commitment to confidentiality are necessary. An ability to shift between tasks and work collaboratively with a variety of populations including individuals, congregations, other staff and volunteers is required. The candidate must possess mastery of standard office practices and technologies and a willingness to adapt to new methods as they are introduced. Knowledge of ELCA structure and practices, or a willingness to learn them, will be paramount to success. 

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